Constitution

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Speak-up Club

Constitution

Article I– the name of the club is “Speak up.” The slogan of the club is “Your message to the world!”

Article II– Club purpose

Mission Statement:“Speak-up” Club will strive to bring students together from diverse backgrounds, and to unite them under the common objective of having meaningful conversations on various topics, sharing experience and knowledge in public speaking, reasoning and debating. “Speak-up” Club exists to provide exciting and unique opportunities for students to give speeches and to debate.

Vision Statement:  to create a community amongst students and to impart members with public speaking and debating experience.

Strategy: “Speak-up” Club will hold meetings and events that are tailored for skill-sharing,

Section II.

The club will benefit the AUA community by providing an opportunity for everyone to speak about the topic which follows the guidelines below:

  • Carries an idea and a message
  • Should be well-outlined, have a specific structure (introduction, body, and conclusion)
  • Does not hurt anyone’s feelings
  • Doesn’t include hate speech
  • Doesn’t include propaganda of a specific type (the text of the speech should be reviewed and revised by the club)

Members of the club will be able to:

  • Develop and practice soft skills (e.g. orator skills, debating skills, speech-writing skills, reasoning, effective communication skills)
  • Engage diverse groups of people in one activity
  • Expand resume
  • Opportunity to give back to the community
  • Have an opportunity to send their message to the world

 

Article III– Membership

  1. Membership shall be open to any person who wishes to further the mission of the club.
  2. Each person admitted to membership shall be bound by the Constitution and by-laws of the club.
  3. Actively participate in club activities, take on a responsibility and invest in the development of the club.
  4. Entitled to all advantages and privileges of membership

Membership Categories:

ACTIVE MEMBER

Any current graduate or undergraduate student of the university is entitled to enjoy the privileges of the club. Members are expected to actively participate in club activities and take on a responsibility to invest in the development of the club. A member is considered active if

  • Regularly attends club meetings
  • In case of excused absence fills in the member absence form and emails to the secretary of the club
  • Takes on a responsibility fulfills assigned tasks and contributes to the development of the club

REGISTERED MEMBER

Students, other than ordinary members, who are interested in promoting the club, but who do not wish to come o meetings regularly or participate in the core objectives of the club, may become a Social Members (an example could be a member who enjoys events and wants to volunteer during the events only).

5.5 All the club members must be current students of the American University of Armenia

Article IV – Officers, Executive Body, and Elections

  1. President: Serves as the official representative of the club and enjoys all the opportunities and duties of the president. The president
  • Guarantees proper implementation of the constitution
  • Demonstrates respect for all members at all levels and consistently contributes to a positive environment for the entire team
  • Sets up temporary or permanent committees and subcommittees if the need arises
  • Takes the lead on implementing reforms in the club
  • Negotiates on behalf of the club
  • Calls and presides over special meetings
  • Makes a decision for the better sake of the club and its members
  • Identifies and works with firm management to address any issues that create barriers to an optimal environment for all members
  • Consistently demonstrates the ability to successfully move into problem-solving mode whenever challenges or concerns arise
  • Provides effective feedback to the team members (positive and critical), identifying and promoting growth opportunities for all members
  1. Vice President:According to clause 2 of the Article 4 about “Officers, Executive Body, and Elections” of the constitution of Speak-up Club, “Vice President assists the club president with all club activities. The vice president is the official representative of the club and enjoys all the opportunities and duties of the vice-president.  The vice president
  • Guarantees proper implementation of the constitution
  • Demonstrates respect for all members at all levels and consistently contributes to a positive environment for the entire team
  • Promotes a positive environment for all members
  • Identifies and works with firm management to address any issues that create barriers to an optimal environment for all members
  • Proposes and votes on club matters
  • Calls and presides over special meetings
  • Recruits new members
  • Organizes events
  • Sets up temporary or permanent committees and subcommittees if the need arises
  • Negotiates on behalf of the club
  • Serves as the club president if the president becomes unable to fulfill his or her duties either temporarily or permanently
  • Makes a budget proposal and puts it for voting
  • Provides effective feedback to the team members (positive and critical), identifying and promoting growth opportunities for all members
  • Attends and actively participates in meetings, offers ideas, insights, and recommendations on firm policies, membership criteria, projects, events and other topics that ultimately impact the overall quality of the club
  • Consistently demonstrates the ability to successfully move into problem-solving mode whenever challenges or concerns arise
  • Takes the lead on implementing reforms in the club
  1.  Secretary: The club secretary is the official representative of the club and enjoys all the opportunities and duties of the secretary.  The secretary
  • Demonstrate respect for members at all levels and consistently contributes to a positive environment for the entire team
  • Records and distributes the minutes of all club meetings.
  • Plans and prepares an agenda for the club meetings
  • Act as a scribe and maintain accurate minutes of each club meeting and digitizes them, and sends to all members.
  • Carries out all correspondence for the club by email
  • Keeps track of club member’s attendance and participation
  • Proposes and votes on all club matters

Article V – Meetings

Section I. The meetings will be run by the President or the Vice President of the club. The meetings will be announced via AUA email and or the club’s social media.

Section II. There will be calls for special emergency meetings. The notification for the emergency meetings will be sent by email.

Article VI – Constitutional Amendments

Section I. An amendment may be initiated by an active member of the club and passed by a majority vote of the members present at the meeting. What’s the majority?

Section II. All active members will be notified of amendments and dates when votes will take place.

Section III. All constitutional amendments, additions or deletions must be filed with Coordinator of co-curricular programs within one week of adoption.

TERMINATION OF MEMBERSHIP

The executive board prepares a document in which the decision of the board is thoroughly explained. The member gets an email with the document and invitation to have a meeting with the executive board.

Any person’s membership may be terminated by his/her resignation.

The Executive Committee shall have the power to expel any member of the club for:

  • False or inaccurate statements made in the member’s application for the membership of the club
  • Any action or words of a club member that in any way hurts the reputation of the club, such as

– Spreading inner information

– Spreading false information

– Gossiping about any member of the club

  • Any action of a club member that doesn’t follow the code of conduct and code of ethics of the American University of Armenia.
  • Unwelcoming attitude, bullying towards old or new members of the club

 

Any member who has their membership terminated shall have the right to appeal against their suspension or expulsion by presenting a paper, with his or her reasons of why the dismissed member believes his/her termination from the club was unjust. The document should answer the following questions

  • Why do you think your dismissal from the club was unjust?
  • What possible solutions to the situation do you see?
  • Would you like to join the club again, if the situation is solved in your favor and why?

 

Conflict Resolution

  • A club member who has been terminated by the decision of the executive committee may only seek assistance or guidance from the coordinator of co-curricular activities or the dean of student affairs after the member has been unable to resolve the issue with the executive board.

 

Article VIII

POWERS OF THE EXECUTIVE COMMITTEE

8.1 The Executive Committee shall carry out the day-to-day running of the club and shall have the power to:

8.1.1 Administer the finances,

8.1.4 Decide on all matters brought before, which in any way affect the club.

8.1.6 Make, amend and cancel rulings and by-laws;

8.1.7 Have the power to form and appoint any sub-committee/s as required for specific purposes;

8.1.8 May at their discretion assign a person or persons to carry out certain duties required by the club,

Article VII – Dissolution

Section I. Should the need arise to dissolve the club, the dissolution of the club will be decided at a meeting and a two-thirds majority vote of members present there is needed to dissolve the club.

 

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